Dear Incoming Students: Welcome to SLS! We hope you enjoyed a restful summer and a smooth transition to campus. We are the Jewish Law Students Association, or JLSA, as we are more commonly known. JLSA is committed to cultivating an open and integrated Jewish community on campus. Throughout the year, we will host periodic Shabbat dinners, commemorate the high holy days (plus the other classics like Hanukkah, Purim, and Passover), and convene inter-faith events, some on the academic side and some on the spiritual side. And of course, we welcome your ideas and participation in the process. We are also very happy to help advise folks about 1L life, life in general, and how to navigate religious observance on campus. Looking ahead to the Fall, we want to give you the heads up about two events. Stay tuned for information regarding Rosh Hashanah and Yom Kippur, as well as information on a Shabbat potluck in a few weeks. Like all of our events, these will be open to anyone and everyone in the SLS community. We hope you will join us. Join our listserv and our Facebook page to stay up to date on what we have planned, and feel free to reach out to anyone on the board with questions you may have! We very much look forward to meeting you and being a resource for you throughout the year. Sincerely, The JLSA Board Ari Hoffman (arih@stanford.edu) and Rebecca Pottash (rpottash@stanford.edu) JLSA Co-Presidents ------------------ Calgary Girls' School Board Office Unit C, 7239 Flint Road SE T2H 1G2 p. 403-252-0702 April 11, 2017 Dear Parents, School Year Calendar 2017-18 The Board recently approved a minor amendment to School Year Calendar 2017-18. The October Professional Development days changed from Friday 20th and Monday 23rd, to Friday 27th and Monday 30th, just one week later in order to accommodate our staff's participation in the Biennial Conference of the Association of Alberta Public Charter Schools. Regrettably, the date selected by the host school is one week later than we had anticipated. The amended calendar is posted on the school's website at http://calgarygirlsschool.com/upload_docs/calendars/2017-2018-schoolcalendar.pdf This is a good opportunity to summarize some key points regarding School Year Calendar 2017-18: • CGS winter break is December 23 – January 7 inclusive. The last day of classes for students and staff is December 22 with return on January 8. • CGS spring break is always the last week of March which is the midpoint of the second semester. The break is from March 24 (staff and students) - April 3 inclusive (for students). The last day for staff and students is March 23. Staff return April 2 whereas students return April 3. For comparison purposes: • CBE's winter break is December 22 – January 7 inclusive. The last day of classes for students is December 21 (staff attend Dec. 22) with classes resuming January 8. • CBE's spring break is March 23 to April 3. Last day of classes is March 22 for students and March 23 for staff. Both staff and students return April 3. Find the Calgary Board of Education calendar 2017-18 at: http://www.cbe.ab.ca/registration/calendars/Documents/2017-2018-Traditional-Calendar.pdf • CCSD's winter break from December 22 – January 8. • CCSD's Easter break is March 30 – April 8 inclusive. As a faith-based system their break configures around the religious holiday. Find the Calgary Catholic School District's School Year 2017-18 at: https://www.cssd.ab.ca/Calendars/Documents/Future_Traditional.pdf We realize that our families with children in other school jurisdictions desire aligned calendars. We make every effort to do so. You will note that CBE, CCSD and CGS have closely aligned winter breaks. The spring breaks for CBE and CGS also closely align, but CCSD prefers its break at Easter rather than the end of March. Obviously, when the two largest boards don't align calendars, CGS must choose between them. I also want you to be aware that School Year Calendar 2018-19 (DRAFT) will soon be presented at School Council and posted to the CGS website for parental feedback. Thank you for your attention to the calendar change for 2017-18 and please watch for the feedback opportunities on the upcoming School Year Calendar 2018-19. Regards, Dianne McBeth Superintendent -------------------- Dear Beginning Band Parents: Welcome to the Mokena Music Program! Beginning band will meet on school days every morning from 7:50-8:20 at Mokena Intermediate School. Please read all the letters included and fill in the appropriate information. Please return this packet to Mr. Makropoulos, Mrs. Bussean, or to the MIS office by May 30, 2017. These forms need to be filled out for all students: Emergency Information Transportation Permission Slip Video/Photography Waiver Music Department Registration Form: Please list all band students on this form Please give the parents' name and address, phone and e-mail address (e-mail address is very important for correspondence from the music boosters and the directors). Total amount due--Please attach total payment to the registration form If you already have a Mokena Music green polo, you don't need to buy another. If you are new to the program, or need a new shirt for any reason, the cost is $20, and should be ordered now. All band and choir students are required to wear this shirt for performances. If you are ordering a uniform shirt, please indicate the size you need (XS,S, M, L, XL. Adult sizes) on the registration form located at the end of the packet. The rest of the uniform remains the same: black pants, black shoes, and black socks. Instruments rented through Quinlan and Fabish will be delivered to school and distributed during band at the start of the school year. Mokena 159 also charges a $50 per year fee for students to participate in band. The Music Boosters do NOT collect this fee, PLEASE DO NOT INCLUDE THIS PAYMENT WITH YOUR REGISTRATION. You will need to make this payment directly to the school district at a later date. Thank You, Mr. Makropoulos Beginning Band Director makropoulosa@mokena159.org Mokena Public Schools Emergency Information for Students in Music Ensembles THIS FORM MUST BE FILLED OUT BEFORE PARTICIPATING Student's Full Name: Date of Birth: Address: Parent/Guardian: Relationship to Student: Phone Number: Work: Cell: Emergency Contact Phone Number for Parent/Guardian Parent/Guardian (optional): Relationship to Student: Phone Number: Work: Cell: Emergency Contact Phone Number for Parent/Guardian In Case of Emergency, Contact: 1. 2. Phone Number: 1. 2. Relationship to Student: 1. 2. Student lives with: __Mom __Dad __Both Parents __Other: Pertinent Custody Information: Allergies or Other Important Medical Information: Medications: Family Doctor: Location: Phone Number: I approve the school officials to request the aid of the local paramedics in whatever community we may be in the event of a serious injury or illness. Parent/Guardian___________________________________Date__________________ VIDEO/PHOTOGRAPHY WAIVER Student Name:__________________________________________ I hereby consent to the taking of video/audio recordings and/or photographs of the student named above by the Mokena School Music Department and/or Mokena Music Boosters. I also grant the right to edit and use said products for purposes including use in print, on the internet, and all other forms of media. I understand that student safety and privacy is important to the Mokena School District, and at no time will names be included in conjunction with any audio/video and/or photographs. Signature of Parent/Guardian:________________________________________ Dated:_____________ Mokena Music Department Transportation Permission Slip In an effort to decrease the amount of paperwork for everyone involved, it has been decided to issue transportation permission slips that would be effective for the entire 2017-2018 school year. This parent-signed document would indicate permission for your child(ren) to ride to and from concerts, contests, and any other school sanctioned music department activity requiring travel. Specific information about each music department activity will be sent out prior to each event. Please sign and return this permission slip with your Booster registration packet. Music Department Transportation Permission Slip My Child(ren) ____________________________________________ has (have) my permission to travel on the bus to and from Music Department activities during the 2017-2018 school year. _________________________________________ ________________ Signature of Parent/Guardian Date Beginning Band Registration 2017 – 2018 Student's Name: ____________________________________Grade: ______ Instrument:_____________ Student's Name: ____________________________________Grade: ______ Instrument:_____________ Parent's Name: ______________________________________________________________________ Street Address: ______________________________________________________________________ Phone: _______________________________ E-mail:_____________________________________ **PLEASE DO NOT INCLUDE THE $50 DISTRICT FEE(s). YOU WILL NEED TO PAY THAT FEE DIRECTLY TO THE SCHOOL DISTRICT AT A LATER DATE. ** item total: ____ Booster Membership Fee $25 *Provides funding for: sheet music, instrument repairs, stands, awards, scholarships, refreshments, cultural events, and wind and percussion instruments $____ ____ Meteor Music Polo Shirt – $20 per shirt XS _____ S _____ M _____ L _____ XL _____ *These are ADULT sizes $____ Total Amount Due: $____ Please make checks payable to the Mokena Music Boosters Welcome to the Mokena Music Boosters! Anyone who has a child involved in any of Mokena's music programs is considered to be a Music Booster. The money raised by the Boosters is used to provide all of the sheet music, music stands and other supplies needed by the music program. The Music Boosters also purchase all of the percussion equipment ( drums, tympani, xylophones, marimbas, cymbals, etc), as well as all of the larger instruments available for the children to play(such as tubas, bassoons, and baritone saxophones). We are also responsible for the maintenance and repair of those instruments. Additionally, we provide the funding for the program's awards, entry fees, scholarships, refreshments, and cultural events. Membership in the Mokena Music Boosters is $25.00 per family. While this fee is not required to enroll your children in band or choir, or even to be considered a member, we ask that you consider the benefit of the above items being available to your child's program. Another important contribution we make to the music program is that we provide people--Volunteers to chaperone concerts, parades, and field trips. Volunteers to provide water and refreshments to the students when needed, and to coordinate and help with the fundraisers that make all those purchases possible (the Pie Sale and DippinDots). Also to take the pictures at concerts, someone to order the uniforms, people to handle other administrative functions like bookkeeping and registration. It takes a lot of people to keep all of these things running smoothly, your help is needed! Most of our Volunteer positions and opportunities do NOT require a large time commitment, or any kind of special skills or experience! On the back of this sheet, you will see a partial list of the things we are going to need volunteers for in the coming school year. Please choose at least one function or event you'd be willing to help with, and return this page with your registration packet. A small amount of your time will make a BIG difference in the quality of your child's experiences in Band or Choir! Music Booster meetings are held on the 3rd Tuesday of every month at Mokena Junior High School, 7:00 pm. All parents are encouraged to attend! Booster Meetings are a great source of information – for both the music programs and the schools in general. __________________________________________________________________________________________________ Open Board Positions for Next Year: The Music Boosters need to fill the following Booster Board positions as soon as possible for the 2017-2018 school year. If you are interested (or would like some more information before you make up your mind), please email mokenamusicboosters@gmail.com or contact any of the directors. Thanks! President – oversee the monthly Music Booster meetings Vice-President – assume the duties of the President in their absence. Also in charge of the end of year awards Ways and Means – Coordinate fundraising opportunities for both IBA and General Fund fundraisers Volunteer Coordinator – send out email requests and coordinate volunteers as needed Mokena Music Boosters -------------- Dear Band Parents, Welcome back to another musical year! Hopefully by now, your child has an instrument to use and a copy of Accent on Achievement Book 1 for his or her instrument. Lesson books are available at most music stores, like Big Apple Music in New Hartford or Gary's Music in Rome, though I would recommend calling first to make sure your child's book is in stock. Below is some important information about band and lessons: Lessons will begin next Monday, September 14th, so please make sure instruments and books start coming to school! Since they are still in the process of learning the basics, students in 4th grade are not required to attend morning band rehearsals until January. They are also not required to play with the elementary band in the winter concert. I am only in the district on Mondays (mornings only), Tuesdays (until 2:45), and Thursdays (until 2:45) this year, so it is extremely important that students try to make it to every lesson. If students can't come to lessons because of testing or illness, they can arrange a time with me to make up a lesson. This year, I am offering parents the opportunity to receive the weekly lesson schedule in their email. Lesson schedules are always emailed to teachers and should be posted in each homeroom, but it doesn't hurt for students to have that extra reminder from parents about when their lesson is! I'm looking forward to making music with your child this year! If you have any questions, please don't hesitate to contact me. The best way to get ahold of me is through email (ejoslin@oriskanycsd.org). Musically yours, Ms. Erin Joslin I must receive this signed form before you can participate in band YES, my child, ___________________________________, will be participating in band this year! Yes, I am interested in receiving the weekly lesson schedule in my email. My email address is (please write clearly!) __________________________________________________________. I am not interested in receiving the weekly email. My child will check the lesson schedule when it is posted in his or her classroom. Signature: _____________________________________ ------------------ March 2, 2018 Dear Parent/Guardian, Providing a safe, secure learning environment for your child(ren) is one of our highest priorities. This is why the district has implemented the use of ALiCE (Alert, Lockdown, inform, Counter and Evacuate). Security experts across the country believe, as do we, that the use of these additional procedures will enhance student and staff safety. All KUSD staff took part in ALiCE training in the spring of 2016. They have been taught how to initiate ALiCE procedures if there is a threat to student/staff safety, such as a violent intruder. In addition, each classroom is equipped with an ALiCE kit to assist in securing classroom doors and reducing the likelihood of an intruder entering rooms by force. After the training, all KUSD schools held lockdown drills utilizing ALiCE procedures during the spring and fall of 2017. We will be holding a districtwide drill next week and encourage you to talk to your child(ren) about some of the following items prior to next week's drill. Our staff has been trained to understand that ALiCE is not a step-by-step response, but rather a set of options to utilize in the event of an intruder. The following is a brief overview of what ALiCE is and what students and staff are taught: If an intruder enters the building, students and staff should: Stop, look, listen and take appropriate action. Get to and/or remain in a secure area and barricade until it is safe to evacuate. Use sensory information to determine when and if it is safe to evacuate. Distract the intruder if it becomes necessary to do so. Not be a stationary target. NOTE: In NO WAY are students or staff being taught or asked to make any attempt to subdue an intruder. As a parent of a KUSD student, you are invited to learn more about ALiCE at one of the three presentations listed below. Our ALiCE presentations are geared more for adults than children, so we encourage you to make arrangements for child care or to call to sign up for district-provided care as outlined on the enclosed flier. Wednesday, March 14, at the Educational Support Center, 3600 52nd St., at 6 p.m. Monday, March 19, at Tremper High School, 8560 26th Ave., at 6 p.m. Wednesday, March 28, at Reuther Central High School, 913 57th Ave., at 6 p.m. All of the presentations will be the same, so please attend whichever fits best with your schedule. If you have any questions regarding ALiCE presentations, please call the main office of your child's school at 262-359- 2213 Sincerely, Steve Knecht Tremper High School WHAT IS ALiCE? • A new approach to school safety and security • Encourages the use of common sense in critical situations • Training for students began spring 2017 Please call Rachel at the Educational Support Center at 262-359-2256 to register for child care. When calling, give your name, the meeting date you will be attending, and the ages and number of children needing child care. COMMUNITY NIGHT ALERT LOCKDOWN INFORM COUNTER EVACUATE March 14 at the Educational Support Center • March 19 at Tremper High School • March 28 at Reuther Central High School This presentation will be made available with Spanish closed captioning and shared on KUSD's social media platforms by March 23. Esta presentación estará disponible con subtítulos en Español y compartida en las plataformas de medios sociales KUSD, para el 23 de Marzo. JOIN US AT 6 P.M. • Wednesday, March 14, at the Educational Support Center, 3600 52nd St. • Monday, March 19, at Tremper High School, 8560 26th Ave. • Wednesday, March 28, at Reuther Central High School, 913 57th Ave. --------------- 2915 Hall Street SE Grand Rapids, Michigan 49506 Telephone 616.235.3535 Fax 616.235.3256 www.egrps.org March 5, 2018 Dear EGRPS Families, This letter is a follow-up to the information you received on Friday, February 9, 2018, and Wednesday, February 14, regarding our district investigation involving high school teacher and track/cross-country coach, Mr. Nick Hopkins. As I shared in my previous letter, I have pledged to be as transparent as possible in order to assure our students are educated in a safe and orderly learning environment in and out of the classroom. In early February 2018, specific information was provided to my office which indicated alleged inappropriate conduct by Mr. Hopkins involving former students. Pursuant to Board of Education policy and procedure, and to ensure the integrity of the investigation, Mr. Hopkins was placed on an administrative leave of absence. Throughout the entire process, the district investigation was conducted by a team consisting of East Grand Rapids Public Schools (EGRPS) administrators and legal counsel representatives from Clark Hill PLC. On Friday, March 2, 2018, Mr. Hopkins voluntarily resigned from the district effective immediately; henceforth, he will no longer be affiliated with EGRPS in any capacity. Although, the district's internal investigation has been completed, the City of East Grand Rapids Department of Public Safety (EGRDPS) investigation is ongoing; questions about their investigation should be directed to EGRDPS. As superintendent, I am committed to holding all district staff; teachers, support staff, and administrators, to high standards of professionalism and ethical conduct. Whenever allegations indicate that these standards are breached by any staff member, we will promptly investigate and take appropriate corrective action up to and including dismissal. When appropriate, we refer concerns to law enforcement and fully cooperate with the authorities. Our internal investigation is independent from law enforcement activity, which makes its own determination based on its separate review. The Board of Education's policies and protocols are in place to protect all of our students and staff. These policies are strictly enforced, and protocols are followed when concerns are brought to our attention. The District's Title IX policy and guidelines can be found here or on our website. Again, we ask that you speak with your children and make them aware of the importance of immediately reporting potential inappropriate conduct to their teacher and/or principal. In closing, I want to assure you that the EGRPS administration, staff, and Board of Education continue to be committed to upholding the academic and extra-curricular excellence our students deserve. If you have any questions regarding the district's investigation, please feel free to contact my office directly at 616-235-3535. Thank you for your ongoing support of EGRPS. Sincerely, Sara Magaña Shubel, Ph.D. Superintendent SMS/jmm PLEASE READ Dear Centre Contact March 2018 VQ Examinations In the past some candidates have not been able to sit examinations because their examination entry forms were not received at the Institute by the closing date. In order that your candidates are able to sit examinations in March 2018 please do the following NOW: • complete the attached examination entry form and check and sign it – all sections must be completed. If you do not know candidate numbers please contact us or leave blank for us to complete • arrange for payment to cover the examination fees, please complete the additional payment page attached to the form • send the completed examination entry form and payment to the Institute and ensure it reaches us by the closing date – NB: the quickest, and easiest way to track will be to send the forms by email, a hard copy is not necessary – please forward to qualifications@pensions-pmi.org.uk • make a note to check that you have received your examination acknowledgement prior to the closing date PLEASE NOTE; ENTRIES, WHETHER EMAILED OR POSTED ARE NOT ACCEPTED WITHOUT PAYMENT PAST THE CLOSING DATE. It is the responsibility of the centre to ensure that a completed examination entry form and the appropriate fees have been received by the Institute by the closing date FRIDAY 22 DECEMBER 2017. We will accept only those complete applications received by this date. May I take this opportunity to wish your centre every success in the March 2018 examinations. Yours sincerely Lisa Green Qualifications MARCH 2018 EXAMINATION ENTRY FORM Diploma in Pensions Administration (DPA) Certificate in Pensions Administration (CPA) Certificate in Pension Calculations (CPC) THIS FORM AND PAYMENT MUST BE RECEIVED BY THE QUALIFICATIONS TEAM BY FRIDAY 22 DECEMBER 2017. READ THE INSTRUCTIONS ATTACHED TO THE FRONT OF THIS FORM CAREFULLY BEFORE COMPLETION. TICK THE APPROPRIATE BOX FOR EACH EXAMINATION FOR WHICH THE CANDIDATE IS ENTERED AND USE THE CONTINUATION FORM TO CONTINUE YOUR ENTRIES. THE SAME FORM MAY BE USED FOR ALL VQ CANDIDATES. PLEASE COMPLETE DETAILS IN BLOCK CAPITALS. CENTRE DETAILS CANDIDATE NUMBER CANDIDATE NAME RETIREMENTS DEATHS LEAVERS' TRANSFERS Part 1 Part 2 Part 1 Part 2 Part 1 Part 2 CENTRE NAME CENTRE NUMBER ADDRESS PAYMENT METHODS Please return this form together with the completed payment page (attached) to the Qualifications Department E-Mail: qualifications@pensions-pmi.org.uk FOR OFFICE USE ONLY £100.00 per examination Total amount £…………. DATE RECEIVED PAYEE C FEE ACKNOWLEDGED CENTRE CONTACT SIGNATURE______________________________________________________DATE_____________________________________ MARCH 2018 CONTINUATION EXAMINATION ENTRY FORM CENTRE DETAILS PLEASE PHOTOCOPY THIS FORM AS NECESSARY TO CONTINUE THE EXAMINATION ENTRIES FROM THE PREVIOUS PAGE. COMPLETE DETAILS IN BLOCK CAPITALS. CENTRE NAME CENTRE NUMBER CANDIDATE NUMBER CANDIDATE NAME RETIREMENTS DEATHS LEAVERS' TRANSFERS PART 1 PART 2 PART 1 PART 2 PART 1 PART 2 PAYMENT METHOD Centre number Centre Name Payment made by: Company (if so please state) Individual Payment has been made by: I enclose a cheque made payable to PMI OR I would like to pay by credit / debit card, details are: Type of card (please tick) Mastercard Visa Debit card Amex Card Number: Start Date: / End Date: / 3 Digit Security Code: (4 digit for Amex only) Name on card: Signature: Daytime contact number: OR I would like to pay by BACS, details are: Account Name: PMI bank account details: HSBC Bank plc, 100 Old Broad Street, London, EC2N 1BG Sort code: 40-07-31 Account number: 61146203 (Expected) Date payment made: Please ensure your surname, PMI member number or invoice number is given as a reference on the BACS payment. For office use only: PMI Company Number Amount Date Received Date Acknowledged C -------------- Scifest Africa is a project of the Grahamstown Foundation Grahamstown Foundation NPC Registration Number 1969/000009/08 NPO No. 003-501 PBO No. 18/11/13/3130 VAT Reg. No. 4780108181 06 March 2018 Dear Contributor, SCIFEST AFRICA 2018: CONTRIBUTOR INFORMATION Welcome to Scifest Africa 2018, the 22 nd consecutive National Science Festival. The theme this year is "Innovation 4.0" with reference to the Fourth Industrial Revolution, which tributes technology advancement and transformation. We encourage our participating organisations to think artificial intelligence, 3D printing, nanotechnology, digital, quantum computing and the unlimited possibilities of emerging technology breakthroughs. Thank you for volunteering your time to contribute to our ongoing efforts to delight, inform and challenge our audiences through the delivery of engaging and thought-provoking experiences in science. Standard Terms and Conditions: Participation / Attendance at Scifest Africa 1. Registration for Scifest Africa 2018 The individual listed as the Company Representative on the Contributor Application Form has declared that they have the authority to register the Company listed on the Contributor Application Form for Scifest Africa 2018, to submit the information contained in all the forms required for application, and to bind the Company to the financial commitments required for application. The individual listed as the Company Representative on the Contributor Application Form also declared that they have read, understand, accept and agree to these Terms and Conditions of Participation in Scifest Africa 2018 on behalf of the Company listed on the Contributor Application Form and its employees, and that they have the authority to bind the Company to these Terms and Conditions of Participation. In the event where the Head of Delegation representing the Company at Scifest Africa 2018 is not the same as the Company Representative on the Contributor Application Form, the Head of Delegation hereby agrees to abide by the information supplied. Financial commitments made, and Terms and Conditions of Participation in Scifest Africa 2018 are accepted by the Company Representative on behalf of the Company listed on the Contributor Application Form and its employees. 2. On-site Registration Upon arrival in Grahamstown, contributors are required to register at the Information Desk, Ground Floor, 1820 Settlers National Monument before proceeding to their venue or the Scifest Africa Office. Upon registration contributors will receive the following: Scifest Africa 2018 Official Programme Contributors Social Programme Invitations (Meet-and-Greet, Official Opening/Reception, Awards Dinner) Contributors Parking Disk Contributors Event Feedback Form Nametags (as per your Hospitality Form) Tablecloths (including additional tablecloths if required) Overlays (if requested) Caps (if requested) T-shirts (if requested) Mugs (if requested) Contributors need to sign receipt of the registration pack, nametags, tablecloths, as well as the correct number of overlays, caps, t-shirts and mugs. Should the contributor require additional equipment, requests can be made with the Logistics Officer, Scifest Africa Office, Second Floor, 1820 Settlers National Monument. While Scifest Africa cannot guarantee that additional equipment can be provided, every effort will be made to assist the contributor. Equipment requested by the contributor on the Venue Requirements Form e.g. chairs, tables, display boards, etc., will be at the contributors allocated exhibition venue. The onus lies with the contributor to check all equipment BEFORE reporting to the Scifest Africa Office. Couriered parcels, valuable equipment and other equipment requirements, e.g. 2 | P a g e laptops, data projectors, television sets, etc. may be collected from the Logistics Officer. Please note that contributors will still be charged for equipment ordered even if this is not signed out from the Scifest Africa Office. Scifest Africa does not supply exhibitions or workshops with additional extension cords, adaptors, special PC cables or audio equipment and thus requests that contributors bring this additional equipment. Scifriends will be stationed at the Information Desk in the 1820 Settlers National Monument as well as at the Albany History Museum, Albany Science Museum and Water World with trolleys, should a contributor require assistance with offloading equipment. Scifest Africa will also allocate teams of Scifriends to assist contributors with loading equipment from 17h00 on Tuesday, 13 March 2018. It is mandatory that all exhibitions are set up and ready to receive the public at 08h00 on Wednesday, 7 March 2018, in order for the Fire Department to check that exhibitions are safe and do not block fire escape routes and doors. In the event that an exhibition is not set-up by the time and date stipulated above, the exhibition space will be allocated to an organization on the waiting list. 3. Payment Contributors who have not yet paid for registration, additional space, additional equipment and promotional items, must do so with the Finance Officer, Finance Department, First Floor, 1820 Settlers National Monument as soon as possible after registration. Registration packs, promotional items and equipment will not be released, and contributors will not be allowed to set-up, until payment has been received. 4. Scifest Africa 2018 Programme Contributors are expected to be familiar with the date/s, time/s and venue/s of event/s to which the contributor has been assigned upon arrival in Grahamstown and on receipt of the printed programme. 5. Exhibitions It is mandatory that all exhibitions at Scifest Africa should be interactive, i.e. contain a hands-on aspect. Blind and visually-impaired visitors do attend the festival, which makes tactile components at your exhibition all the more important. Scifest Africa reserves the right to ask contributors presenting non-interactive exhibitions, i.e. exhibitions that contain banners and publicity material only, unmanned exhibitions, or exhibitions that are unsafe or block fire escapes, to upgrade or remove their exhibitions. Exhibitions must be manned from 09h00-17h00 from 7-13 March 2018. Exhibitors may not pack-up exhibitions before 15h00 on Tuesday, 13 March 2018 as we still receive members of the public before the final lecture at 15h00 on the day. 6. Workshops All workshops must be set up and ready to receive the public no later than five minutes before the start time of the workshop. In the event that a workshop is cancelled due to the late arrival or non-arrival of the facilitator, for whatever reason, the Contributor will be liable for 10% of the total ticket sales for the workshop/s in question. Workshops must end at the end time stated in the Official Programme to ensure that events scheduled in the same venue after the workshop do not start late. Scifest Africa is always eager to receive feedback from our visitors about the events they have attended at the festival. This helps us compile a quality programme and visitor statistics that will ensure our festival programme remains relevant and assists us to secure sponsorship in future. Workshop presenters are kindly requested to ensure that the Scifest Africa offices receive a notification should an organisation request evaluation forms. The administration of evaluation forms during workshops is solely dependent on the presenting organisation's representatives. 3 | P a g e 7. Contributors Lounge Contributors at the 1820 Settlers National Monument will have access to the Contributor's Lounge, First Floor between 09h00-17h00 from 7-13 March 2017. Coffee/Tea and water will be in the lounge and Contributors will be required to produce their nametags when making use of this hospitality service. Contributors at the Albany History Museum and Albany Science Museum will be requested to also make use of the Contributor's Lounge at the 1820 Settlers National Monument, while contributors at Water World will have access to the kitchen on Ground Floor, SAIAB. Contributors are requested not to invite Scifriends into the facilities. 8. Contributors Lunch Lunches are available from Grooming 2010 Catering Services and are not administered by Scifest Africa. Pre-booked lunches will be served in the Inner Restaurant, First Floor, 1820 Settlers National Monument between 12h00-14h00. We kindly request that half of your team eats from 12h00-13h00, and the other half from 13h00-14h00 in order to prevent unmanned exhibitions. 9. Social Events Contributors are cordially invited to join the Scifest Africa team at two social events scheduled especially for contributors to get to know the organisers, and other contributors at Scifest Africa 2018. A copy of the invitations for the a) Contributors Meet-and-Greet and b) Scifest Africa 2018 Awards Dinner will be included in the registration pack. Contributors will be allowed entry upon presentation of their invitation and nametags. Each delegation is therefore requested to arrive at functions together. 10. Official Opening All contributors are invited to the Official Opening Ceremony of Scifest Africa 2018. Please draw your complimentary tickets for the Official Opening Ceremony from the Ticket Office before the ceremony. Space at the Official Opening Reception is limited and each organisation is restricted to the number of representatives indicated on the e-mail invitation. Entry to the Official Opening Reception is upon presentation of the invitation and nametags only. Each delegation is therefore requested to arrive at functions together. Please note that the venue for the Official Opening Reception will be the Monument Restaurant. 11. Nametags The Scifest Africa 2018 nametag allows contributors free entry into lectures and all events in the Guy Butler Theatre subject to seat availability. Please note that contributors must however draw a complimentary ticket for the event and that tickets will be issued on a first-come-first-served basis. Tickets are available from the Ticket Office Manager at the Scifest Africa Ticket Office, Ground Floor, 1820 Settlers National Monument. No entry will be permitted without a ticket. Contributors who require additional nametags, or names on nametags to be corrected, may request these from Administration, Scifest Africa Office, Second Floor, 1820 Settlers National Monument. No additional nametags, or nametags to be corrected as a result of error by the Contributor, will be released without payment being received. Payment can be made at the Finance Office, First Floor, 1820 Settlers National Monument. Please note that the turnaround time for new nametags is 24 hours. 12. Parking Each delegation based at the 1820 Settlers National Monument will receive a parking disk for the Contributor's Parking area adjacent to the main entrance of the building. Loading bay and disabled bay access discs are available from the Information Desk at the 1820 Settlers National Monument. Disabled bays, bays reserved for emergency/service vehicles or VIP vehicles are not to be used unless required. No contributors or any other personnel are permitted to park outside the entrance of the Monument, from the morning of the first day of the festival until the end of the festival. Parking for the Albany History Museum, Albany Science Museum and Water World is available in front of the respective buildings. 4 | P a g e 13. Security Security personnel will be on duty 24 hours for the duration of the festival, but contributors are cautioned NOT to leave handbags, mobile telephones, other personal belongings or valuable equipment in plain sight or unattended, especially on the last day of the festival when theft has appeared to be more prevalent. Valuable equipment may be locked in the Scifest Africa storerooms after 17h00 each day. 14. Scifriends Scifriends are not employed to man contributor exhibitions, conduct workshops or run events. If a contributor has requested or been appointed a Scifriend, then their role is to assist contributors with the exhibition, workshop or event. Scifest Africa requests that contributors assist the Scifriend in understanding the exhibition, workshop or event. Each Scifriend has an important function whether it be assisting, translating for, or helping groups of learners understand. We ask that contributors make them feel like a part of your team. 15. First Aid Trained first aid personnel will be stationed in the First Aid Room, Ground Floor, 1820 Settlers National Monument (adjacent to the Art Gallery), while Venue Managers at the Albany Science Museum and Water World have access to first aid kits. 16. Freebies Contributors are allowed to display corporate branding, but it is mandatory that ABSOLUTELY NO FREEBIES be handed out at Scifest Africa, as in the past eager crowds created major congestion/disruption in the venues. Promotional material may be distributed in teacher's packs or as prizes. Corporate branding should not cover that of the Festival or any sponsors, and may not infringe on the space of another contributor. 17. Participation in Etcetera Events Contributors willing to participate in a number of the Etcetera Programme events, e.g. Speed-Date-a-Scientist are encouraged to sign-up with our Etcetera Coordinator at the Scifest Africa Office. 18. Gifts and Prizes Scifest Africa is accepting of any contributions to the Scifest Africa prizes for competitions at Scifest Africa. If contributors wish to be a "Scifest Santa", then all prizes should be handed to the Etcetera Coordinator at the Scifest Africa Office. Scifest Africa will ensure that the donations are delivered into deserving and grateful hands. 19. Awards Scifest Africa will present a number of Exhibition and Workshop awards at the Awards Dinner on Tuesday, 13 March 2018. Exhibitions and workshops will be judged by a panel consisting of visitors, educators, other contributors, and members of the Scifest Africa Advisory Committee. 19.1 Judging Criteria: Exhibitions Team Engagement Facilitated at all times Facilitator/s welcoming, friendly and able to engage visitors Facilitator's ability to match knowledge level of visitor Facilitator's ability to translate scientific/technical information into non-specialist terms and make the science communicated relevant to everyday lives of visitor Relevance/strength of take home messages Information Thought-provoking Developmental 5 | P a g e Detail layering Appeal Interactive component Use of colour and graphics Tidiness 19.2 Workshop Categories Curriculum Presentation Outreach Researcher/Research Institution 20. Children's Rights Contributors are required to be familiar with children's rights as set out in the Bill of Rights as well as the Children's Act 38 of 2005. Any contravention of the Bill or Act at Scifest Africa 2018 is punishable by law. 21. Indemnification The contributor shall indemnify, hold harmless Scifest Africa, director and employees against all claims, liabilities, damages, losses incurred during the Festival. 22. Queries and Ideas All queries should be directed to the Scifest Africa Manager or Logistics Officer through the Administrative Officer at the Scifest Africa Office, Second Floor, 1820 Settlers National Monument. Any comments, complaints, suggestions, or ideas for future Scifest Africa festivals may be placed in the Ideas Box provided at the Information Desk, 1820 Settlers National Monument or Reception, Water World (SAIAB) 23. Acceptance of Terms and Conditions Read and accepted by Head of Delegation: _________________________ ___________________________ Signature Print Name _________________________ ___________________________ Date Company Name
posted by Isaac Hobart at 11:39 AM
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